Our People

If you have previously applied for the Middle School Admin assistant position your application is on file and will be considered for this position.  

High School Administrative Assistant and Receptionist 

Reporting to the High School (HS) Principal, the Administrative Assistant is responsible for maintaining and organizing a professional and welcoming office environment.

General Skills and Abilities:

The successful candidate will be:

• A professional representative of Pacific Academy and highly confidential;
• Willing to work in a team environment as well as independently within school expectations;
• Able to use sound judgment when prioritizing a busy work environment;
• The initial contact and able to communicate effectively to telephone calls, front desk inquiries.

Office Management & Operations:

• Forward questions and requests to the appropriate school personnel;
• Receive, sort, and distribute incoming mail and deliveries;
• Prepare orders for general office and teaching supplies;
• Competent in general computer skills and be knowledgeable in the use of Google Suite;
• Record, reconcile, and report attendance;
• Maintain student files using a student information system (PCR);
• Assist Health & Safety Committee for staff incident reporting and filing;
• Maintain office machines and call for servicing when necessary;

• Create and monitor ReadySub jobs for absent teachers;
• Reconcile HS visa and maintain petty cash;
• Maintain HS calendar by coordinating schedules, appointments, and bookings;
• Assist in emergency response procedures and coordination/completion of drills;
• Maintain first aid kit and medical room;
• Respond to injuries by administering minor first aid or coordinating with first aid;
• Assist with field trip requests, calendar, and transportation for external activities;
• Maintain records for bus logs.

Security

• Sign out visitor passes as needed, following set guidelines for distribution;
• Front door surveillance and access control.

Other Expectations

• Complete other duties as assigned by the principal, vice-principal, registrar, or head of school;
• Be an active member and participant in their local church; 
• Be able to support a Pentecostal statement of faith.

This position is a ten-month position (September through June) at 37.5 hours per week. 

Please submit a resume and cover letter to careers@mypacificacademy.net. All successful candidates will be required to download a Pastor Reference Form for their pastor to complete.

Qualifications:

• Actively and personally support the Pacific Academy Statement of Faith
• Experience in Human Resources Management and systems
• Excellent oral and written communication skills
• Technical competence in Excel, MS Word, Adobe products, and related software
• Detail oriented
• Professional and discreet
• A creative thinker
• Demonstrate strong collaborative and interpersonal skills; able to work well in teams

Responsibilities include but are not limited to:

• Maintain accurate and comprehensive personnel records
• Employment postings and scheduling interviews
• Onboarding of new employees

The successful candidate will work closely with the Director of Finance and accounting staff. This is a 0.5 position but flexibility will be considered.   This is a 12 month position and includes a benefits package. 

Please submit a resume and cover letter to careers@mypacificacademy.net. All successful candidates will be required to download a Pastor Reference Form for their pastor to complete.