Pacific Academy is requesting applications from qualified individuals for the position of Auxiliary Programs Coordinator. This is a full time, full year salaried position with a full benefits package. The Coordinator is responsible for developing, implementing and overseeing all aspects and operations of Auxiliary Programs. The Auxiliary Programs include:
● Before and After School Care for Pacific Academy Students
● Extracurricular After School programs including sports, dance, music, science and academics
● Summer Camps
● Events
Responsibilities:
Program Management :
Manages the programs to ensure a safe and secure environment. Directly supervises children when necessary. Establishes routines, provides positive guidance, and enforces policies and procedures in accordance with the School’s policies and practices. This includes compliance with all government regulations.
Human Resources :
Responsible for the recruitment, hiring, and training of auxiliary program employees. Supervises and evaluates the performance of employees in accordance with school policies. Creates work schedules to proactively and efficiently maintain program with minimal disruption.
Administration :
Coordinates and organizes registration for auxiliary programs (class rosters, processing of forms and confirmation letters, parent communication, etc.). Monitors revenues and expenses and manages programs in accordance with budgetary restrictions. Maintains auxiliary program database. Prepares reports for and communicates with administration to keep them abreast of program changes and issues. Executes and oversees contracts related to program. Orders and provides snacks in accordance with the rules and regulations of licensing and governing entities.
Program Development :
Assesses, enhances, and where appropriate, expands auxiliary program offerings aligned with the School’s mission and to meet the physical, emotional, intellectual, and social needs of children. Plans and coordinates the publishing and advertising of program catalogues, brochures, schedules and/or
handouts.
Other:
Participates in special projects to improve school operations, such as system upgrades & conversions, accreditation, task force committees, etc. Performs other duties as assigned by the Director of Finance & Operations and Head of School.
Qualifications:
Candidates should:
● Have a personal faith. The successful candidate will be required to provide a pastoral reference and annually sign the Pacific Academy Statement of Faith and Code of Conduct.
● Possess a proven track record of designing and implementing auxiliary programs including administrative systems in a school or recreation setting.
● Possess the training, leadership skills and abilities needed to coordinate the auxiliary programs
● Be experienced working with school age children
● Demonstrate excellent written and verbal English communication skills
● Possess the necessary IT skills to fulfill job requirements
● Possess a valid First Aid certificate, with level C CPR
● Submit to a Criminal Record Check
Potential candidates should submit a cover letter and resume to careers@mypacificacademy.net and download a Pastor Reference Form for their pastor to complete and submit directly to careers@mypacificacademy.net.
