High School Administrative Assistant and Receptionist - 1.0 FTE

Pacific Academy is seeking applications from qualified individuals for a full-time administrative assistant/receptionist position in the High School. This position begins immediately and is a ten-month position from September through June.

Qualifications:

Successful candidates should:

  • Support a Pentecostal/Charismatic statement of faith and participate in a local church
  • Demonstrate excellent written and verbal communication skills
  • Possess outstanding organizational skills
  • Be willing to work in a team environment as well as independently.
  • Possess exceptional interpersonal skills and communicate effectively with students, staff, parents, and community members.
  • Demonstrate general computer skills including MS Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Suite (Gmail, Docs, Sheets, Classroom, etc.).
  • Demonstrate the highest standards of confidentiality.
  • Possess the ability to multi-task, have strong organizational skills, be flexible, and detail-oriented.
  • Be fluent in oral and written English.

 

Main Duties:

Office Management & Operations:

  • Forward questions and requests to the appropriate school personnel;
  • Receive, sort and distribute incoming mail and deliveries;
  • Prepare orders for general office and teaching supplies;
  • Competent in general computer skills and be knowledgeable in the use of Google Suite;
  • Record, reconcile, and report attendance;
  • Maintain student files using a student information system (PCR);
  • Assist Health & Safety Committee for staff incident reporting and filing;
  • Maintain office machines and call for servicing when necessary;
  • Create and monitor ReadySub jobs for absent teachers;
  • Reconcile High School visas and maintain petty cash;
  • Maintain High School calendar by coordinating schedules, appointments and bookings;
  • Assist in emergency response procedures and coordination/completion of drills;
  • Maintain first aid kit and medical room;
  • Respond to injuries by administering minor first aid or coordinating with first aid;
  • Assist with field trip requests, calendar, and transportation for external activities;
  • Maintain records for bus logs.
  • Complete other duties as assigned by the principal, vice-principal, registrar, or head of school;

 

Security:

  • Sign out visitor passes as needed, following set guidelines for distribution.
  • Front door surveillance and access control.

 

Financial/Accounting:

Prepare purchase orders, cheque requisitions and maintain credit card receipts; and adhere to finance guidelines for accurate and timely submission of paperwork.

  • Reconciliation of High School Visas
  • Purchasing of Program/Course Supplies such as for the Summit Program and Robotics.
  • Maintain petty cash.

 

Please submit a resume and cover letter to careers@mypacificacademy.net. Candidates must also download a Pastor Reference Form for their pastor to complete and submit directly to the email above.