Accounts Payable Coordinator

Pacific Academy is seeking a full-time Accounts Payable Coordinator. 

This position is responsible for supporting the finance department, managing the day-to-day data entry of vendor invoices, reconciliation of monthly statements, preparing monthly reporting and managing our weekly payment runs.
 

Duties and Responsibilities:

  • Verify invoice accuracy, approvals, coding and enter them into the accounting systems (SAGE 300).
  • Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed.
  • Set up and maintain all vendors in accounting and filing systems.
  • Process weekly vendor payments and staff reimbursements via electronic transfers or cheque.
  • Reconcile all credit card accounts on a monthly basis, verify approvals and coding.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Ensure that all accounting processes are completed prior to month end for reporting and remittances.
  • Manage accounts payable for separate entities and vendors.
  • Conduct rigorous follow-ups with authorized internal parties to ensure proper backup and approval exist before processing invoices in the system.
  • Assist the Accounting department in maintaining the accurate flow of invoices according to deadlines and ad-hoc requests.
  • Wire transfer payments.
  • Provide support during month-end procedures.
  • Email out account activity monthly to department heads.
  • Reconcile and payout consignment sales.
  • Work closely with AR to ensure flow of accounting system and receivables are collected to then payout in AP.
  • Provide support for annual financial audit.
     

The successful candidate will have:

  • General accounting knowledge, or equivalent related experience
  • 2+ years bookkeeping/accounts payable experience
  • Strong ability to multi-task while maintaining a high level of accuracy
  • Excellent organizational skills and demonstrated attention to detail
  • Good interpersonal skills required, including being a team player
  • Ability to work independently and unsupervised
  • Reliable, flexible, and willing to change with the environment
  • Have excellent communication and collaboration skills
  • Be fluent in oral and written English

 

How to Apply:

Potential candidates should submit a cover letter, resume and Pastor Reference Form to careers@mypacificacademy.net.